A Virtual Assistant is an actual human being and a professional who is located remotely. Virtual Assistants often possess impressive track records spanning significant time on a job or assignment. Effortless Hire selects the best of the best when it comes down to hiring Virtual Assistant talent.

Curious what the process is to getting that perfect virtual assistant to clear your time and let you take the next step in your business? Here’s how it goes step by step:

1) we hop on a call to better understand your business as a whole and your initial thoughts on the role you want to fill.

I will try and dig in to double check if there is anything that we may want to adjust on it in order to make the whole system work better or to make the new teammate more effective.

2) We go find that perfect virtual teammate for you. - we source from both the Philippines and Latin America.

they go through several rounds of vetting and interviews and I personally verify them for vibe and cohesion with you and your work style.

3) I will present 1-3 candidates to you for final approval, we pick a start date.

4) I assist with the onboarding day.

The VA is then a member of your team. You pay us, we handle all payroll to them, monitor time, do weekly checkins on goals and progress, and provide ongoing training within our community of virtual staff.

And of course, Guaranteed replacements ASAP free of charge.

No, our appeal to Virtual Assistants is the flexibility that comes from working from home. Avoiding a time-consuming commute, time spent on the physical aspect of leaving their house, and arriving at a workplace allows our Virtual Assistants to be on standby.

Foremost, any task that can be done remotely falls within the ability of our Virtual Assistants. Possibilities are endless, but the main idea is our Virtual Assistants are much like regular office employees, but are based elsewhere. From menial day-to-day tasks to rigorous marketing or prospecting campaigns, Virtual Assistants are extremely versatile in the range of tasks they can shoulder and deliver great quality of work.

Yes. Our Virtual Assistants work on a schedule you select for them.

Your VA will work during your preferred working hours. We make sure that you know exactly when your teammate is in and working so that if you need to hop on a call, you know.

Depending on the type of work, their hours may be best as split shifts or other flexible hours. No matter what, you will not have to adjust your schedule.

Through a mix of video calls and chat based services. The specific platform will be based on your existing systems but examples include (google meet, zoom, teams, google chat, whats app, slack).

First we suggest clearing tasks that you do on a regular basis that you know someone else should be doing. Things that feel like they are below your paygrade. This is work you know well so it will be easier to delegate and supervise initially.

Then we recommend focusing on projects that you have been putting off for assorted reasons., maybe you have not had time to tackle them, or they are just not in your zone of genius.

By clearing your time initially, it will free you up to focus on the next project.

Usually an in-house employee commands a salary and requires an overhead cost of an office infrastructure that includes rent of a commercial space, furnished and operational office (cubicle, computer, Internet, printer, etc.), office security, and so much more. Whereas hiring a Virtual Assistant eliminates the overhead costs. In addition, since we’re a U.S.-based company we have a US tax ID. Services rendered through Effortless Hire usually fall into a business expense category and can be written off with Form 1099. More information is available during our onboarding process.

The sky’s the limit. Literally. It depends on the type of a Virtual Assistant package you select. Every industry and sector have specialized software, tools, platforms, etc. However, some tools include various CRMs and workplace management like Hubspot, or Clickup, design tools like Canva, and other tools like Docusign, Mailchimp, and social media schedulers. We ensure our Virtual Assistants are up-to-date on the latest trends and are efficient.

Absolutely. All our Virtual Assistants speak English natively and we select candidates for an accent level based on your needs.

Constantly. Our coaches monitor the performances of all our Virtual Assistants and collect feedback from our clients on it. The Team Manager’s team exists to develop our Virtual Assistant capabilities and bolster their skills.

Definitely. Depending on the areas you’re looking to address, we offer many solutions.

Here’s one example of a real estate agent delegating work to Virtual Assistants.

-One full-time Virtual Assistant covers the agent’s schedule and appointment book. This Virtual Assistant also monitors the email correspondence and online inquiries coming in through the agent’s website.

-Their Marketing Virtual Assistant creates content for the agent’s business, updates the website, and manages all the social media channels (Facebook, Google business page, Instagram, and TikTok) with consistent posts (i.e., reels, stories, feed posts, etc.) to keep the agent’s online presence active and growing.

-Their third Virtual Assistant assists the agent with Transaction Coordination tasks to ensure the real estate transaction is properly executed from contract signing to close.

This is one such example in one specific industry among many.

No, we do not hold you to long term contracts. We simply request a 14 day heads up if you wish to terminate so that we have an opportunity to find a new placement for your virtual teammate.

Of course we take so much care in matching you with the right teammate, but if you have any issues we will

First, work to fix anything that we can

Second, per our guarantee: we can always replace your VA with another as quickly as possible for no cost.

Our VAs are located in both the Philippines and Latin America. However, all of our Virtual Assistants have to pass an English proficiency exam before being hired to Virtudesk and being placed with a client.

No.

You barely have time to do all your work much less document in detail every process and procedure.

This shouldn't be a reason why you can't get help..

Which is why: All of our hires build your Standard Operating Procedure (SOP) Handbook as they learn from you.

All you have to do is show them around with a Video call, they will document the process and review it with you for adjustments.